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Birth Certificates
Birth records are recorded and filed in the County Clerk's office. Each record must be reviewed and checked upon its receipt from the local hospitals and/or midwife to determine if all the legal requirements and standards have been met. Upon the acceptance of the document they are imaged and logged into our files. It has been our practice to image the documents as soon as time permits, as parents and some agencies request copies as soon as we have them available.
Birth records are not public record and, thus, not accessible to anyone other than the parent, legal guardian, or the subject of the record. Consequently, it is incumbent upon our office to assure the privacy of these records by requiring pictured ID or other forms of identification for individuals requesting copies of birth records, either in person or by mail.
Applying for Birth Certificate by Mail
- Complete the Certified Birth Certificate Application (requires Acrobat Reader).
- All Birth Certificates require a photo copy of your driver's license or other picture I.D.
- Applications and a clear & large photo ID copy can be faxed (616) 994-4538 using Visa, MasterCard or Discover only as payment.
- Certified copy fee for a Birth Certificate is $15. Additional copies of the same Birth Certificate requested the same day are $6.
- Cash/Check/Money Order/Visa, MasterCard or Discover can be used to Purchase a Birth Record.
- If mailed send completed applications and appropriate fee, payable to:
Ottawa County Clerk
12220 Fillmore Street, Room 130
P.O. Box 296
West Olive, MI 49460
Filing a Home Birth
Home Births are filed at our Fillmore Street location.
Please make an appointment between the hours of 8:00 am to 5:00 pm.
12220 Fillmore Street
Rm 130
West Olive MI 49460
(616) 994-4531
