County Clerk

Document Imaging

Daniel C. Krueger, CCO, MCCO
Ottawa County Clerk
12220 Fillmore Street, Room 130
P.O. Box 296
West Olive, MI 49460
Phone: (616) 994-4531
FAX: (616) 994-4538
countyclerk@miottawa.org

Digitizing our records by the imaging process makes our records more accessible, protects the records from aging, and makes them much faster to produce. The imaging process takes vital records that are on paper and puts them into electronic format. This format allows for a much quicker and easier search of records.

We currently have births imaged back to 1930, deaths back to 1940, and marriages back to 1941. The Clerk's goal objective is to image back 3-5 years and to make this objective a yearly projection, allowing us our goal of completing the imaging of our older records.

Office Hours

On the following dates, these offices will be closed at the times indicated below:
February 10, 2012
> Filmore Vital Records Division: 8:00am - 9:00am
> Holland Clerk's Office : 8:00am - 9:30am
> Grand Haven Vital Records Division: 8:00am - 9:30am
March 23, 2012
> Filmore Vital Records Division: 8:00am - 9:30am
> Holland Clerk's Office : 8:00am - 9:30am
> Grand Haven Vital Records Division: 8:00am - 9:00am
April 20, 2012
> Filmore Vital Records Division: 8:00am - 9:00am
> Holland Clerk's Office : 8:00am - 9:30am
> Grand Haven Vital Records Division: 8:00am - 9:30am

Effective Wednesday, September 28, 2011:
>> Certification for marriage and death documents will be done electronically by the Ottawa County Clerk's Office. Roll out for all other Vital Records, excluding birth certification, will be completed by October 31st. Circuit Court Records will begin certifying documents electronically on Monday, October 3, 2011.
Effective Monday, June 13, 2011:
>> Passports are available by appointment only at our Fillmore-West Olive location.
Effective Monday, May 2, 2011:
>> Hudsonville office will no longer accepts passports.
Effective Friday, April 1, 2011:
>> Effective April 1, 2011 all birth certificates (including adults) must have parents' names.

Fillmore-West Olive

12220 Fillmore Street, Room 130  
West Olive, MI 49460
Phone: (616) 994-4531
Fax: (616) 994-4538
Monday through Friday
8:00am - 5:00pm 		Grand Haven

414 Washington Avenue, Room 320  
Grand Haven, MI 49417
Phone: (616) 846-8345
Fax: (616) 846-8138
Monday through Friday
8:00am - 12:00pm  
1:00pm - 5:00pm		 Holland

12251 James Street
Holland, MI 49424
Phone: (616) 494-5566  
Fax: (616) 494-5495
Monday through Friday  
8:00am - 11:30am
12:30pm - 5:00pm		 Hudsonville

3100 Port Sheldon Road
Hudsonville, MI 49426
(616) 662-6085
Tuesday
8:00am - 12:00pm

All County Building Offices are closed:

New Year's Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Friday after Thanksgiving
One-half day before Christmas
Christmas Day
One-half day before New Year's Day