Vital Records Division

Notary Public

A Notary Public is certified by the State of Michigan to administer oaths and to provide certification to signatures affixed to important legal documents and sworn statements.

Applying to be a Notary Public

  • Qualifications
    • Have a valid state-issued ID.
    • Be at least 18 years old.
    • Be a resident of Ottawa County. Out-of-state applicants may apply if their principal place of business is located in Ottawa County.
  • Step 1

    Obtain a surety bond of $10,000 (available through a state-licensed insurance agency or bonding company). Attorneys do not have to file a bond with the Clerk but still need to complete steps 2-4.

  • Step 2

    Complete the Notary Public Application (PDF). You may also obtain the application from any Ottawa County Clerk location. Your current address must match on both the application and state-issued identification.

  • Step 3

    The County Clerk administers the Oath of Office and completes the Bond and application. Bring the following to any Ottawa County Clerk locations for processing:

    • State-issued ID
    • Notary Public Application
    • Surety Bond (Attorney's are exempt)
    • $10 fee (payable by cash, check or credit card)
  • Step 4

    Mail the completed application and $10 check or money order payable to "State of Michigan" to:

    Michigan Department of State
    Office of the Great Seal
    7064 Crowner Boulevard
    Lansing, MI 48918

    Note: The notary commission is not valid until you receive your Certificate of Commission in the mail.

Additional Resources


Justin Roebuck

  • Justin F. Roebuck
    County Clerk/
    Register of Deeds
  • Rachel Sanchez
    Chief Deputy Register of Deeds

Main Office

  • 12220 Fillmore Street
    Room 130
    West Olive, MI 49460
  • Phone: (616) 994-4531
    FAX: (616) 994-4538
  • Monday - Friday:
    8:00am - 5:00pm*

Other Locations

Grand Haven

414 Washington Ave, Rm 115
Grand Haven, MI 49417
Phone: (616) 846-8109
Fax: (616) 846-8131
Monday - Friday:
8am - 11:30 am & 12:30pm - 5pm

12251 James Street
Holland, MI 49424
Phone: (616) 494-5566
Fax: (616) 494-5495
Monday - Friday:
8am-11:30am & 12:30-5pm*

3100 Port Sheldon Road
Hudsonville, MI 49426
Phone: (616) 662-6085
Tuesday: 8:00am-12:00pm*

*Holiday Schedule