Innovation & Technology

Enterprise Content Management

Ottawa County uses the OnBase Enterprise Content Management (ECM) system to support County Justice operations. The OnBase system has expanded to include other departments shown below. ECM enhances business processes by automating workflow within and between departments. It also allows external organizations to submit documents electronically. The following table shows the volume of documents and pages stored in the system as of July 2013. The additional documents shown in the total Page Count and Document Count include those loaded directly from electronically stored documents.

Statistics

Life to Date Totals

Page Count Document Count Scanned Pages Scanned Documents
Circuit Court Records: 4,438,266 1,236,517 3,743,126 950,528
Friend of the Court: 2,181,273 642,375 1,773,649 514,860
District Court: 7,195,373 2,994,535 5,689,503 1,850,558
Probate Court: 978,535 348,501 752,559 226,647
Sheriff: 3,994,283 911,401 3,546,936 752,141
Clerk - Vital Records: 560,630 444,916 264,161 148,615
District Court Probation 542,689 349,765 542,689 349,765
Prosecuting Attorney 1,997,794 662,028 1,997,794 662,028
Family Division of 20th Circuit Court 632,693 175,600 632,693 175,600
Community Mental Health 4,799,517 61,272 1,928,642 34,658
Register of Deeds 400,678 282,016 0 0
Human Resources 101,784 96,826 101,784 96,826
County Treasurer 87,230 25,356 87,230 25,356
Imaging 27,910,745 8,231,108 21,060,766 5,787,582
From: 1/1/2006 To: 7/19/2013

CONTACT US

  • David Hulst
    Director
  • 12220 Fillmore St
    Room 320
    West Olive, MI 49460
  • Phone: (616) 738-4833
    FAX: (616) 738-4610
  • Monday - Friday:
    8:00am - 5:00pm

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