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Innovation & Technology

Enterprise Content Management

Ottawa County uses the OnBase Enterprise Content Management (ECM) system to support County Justice operations. The OnBase system has expanded to include other departments shown below. ECM enhances business processes by automating workflow within and between departments. It also allows external organizations to submit documents electronically. The following table shows the volume of documents and pages stored in the system as of July 2013. The additional documents shown in the total Page Count and Document Count include those loaded directly from electronically stored documents.

Statistics

Life to Date Totals

Page Count Document Count Scanned Pages Scanned Documents
Circuit Court Records 7,218,419 1,836,601 6,523,279 1,550,612
Friend of The Court 4,245,919 1,156,646 3,838,295 1,029,131
District Court 10,973,416 4,672,048 9,467,546 3,528,071
Probate Court 1,607,178 552,897 1,381,202 431,043
Sheriff 8,008,768 1,615,770 7,561,421 1,456,510
Clerk - Vital Records 793,542 572,763 497,073 276,462
District Court Probation 1,158,209 708,680 1,158,209 708,680
Prosecuting Attorney 3,427,453 1,178,858 3,427,453 1,178,858
Family Division of 20th Circuit Court 1,589,868 371,165 1,589,868 371,165
Community Mental Health 5,406,067 79,521 2,535,192 52,907
Register of Deeds 401,534 282,193 0 0
Human Resources 471,681 252,412 471,681 252,412
County Treasurer 199,145 37,648 199,145 37,648
Environmental Health 152,478 94,949 152,478 94,949
Water Resources 68,949 18,288
Public Health 79,966 64,899
Imaging 45,802,592 13,495,338 38,802,842 10,968,448
From: 1/1/2006 to 7/17/2018