County Clerk's Office - Vital Records

Fee is $15.00 and includes one certified copy. Additional copies of the same record on the same order are $6.00 for each copy. A technology fee also applies to your order total. Fees are non-refundable. Orders are processed and mailed within 5 business days. See Vital Records for information on how to order birth records.

Complete eligibilty form prior to starting your birth certificate order.

  1. Is the record you are trying to obtain for an individual born in Ottawa County?
  2. Are you ordering this record for yourself or a child who has you listed as a parent on their record or a child you have legal guardianship over?
  3. Were you adopted and/or born prior to 1979, to parents who were not married?
  4. The birth certificate fee is $15 for the first copy and $6 for each additional copy of the same record. There is also a non-refundable technology fee that applies to your total.
  5. A LEGIBLE COPY OR PHOTO OF A GOVERNMENT ISSUED ID MUST BE UPLOADED. The mailing address and the address on the ID MUST match. If not, please include a copy of a utility bill with your name and address.
  6. The Genealogy search fee is a non-refundable $15 and includes 1 certified copy if the record is found.
Order Birth Certificates
Birth Records

Certification of Documents

The Ottawa County Clerk's Office electronically certifies documents filed with the Clerk pursuant to MCL 565.232. However, certain entities may require a certified copy that contains a traditional raised seal on the document even though an electronic certification is legally permissible under Michigan law. In this event, you will need to provide the Ottawa County Clerk's Office with appropriate written documentation from the entity indicating they refuse to accept an electronically certified copy prior to receiving a raised seal certified document. Furthermore, if you are requesting a certified copy of a Clerk record for purposes of submitting a passport application or for international issues, such as international marriage, adoption or custody issue, you most likely will need a traditional raised seal on the document.

TrueCertify has been authorized by Ottawa County Clerk Justin F. Roebuck for the sole purpose of verifying electronically certified documents issued from the office of the Ottawa County Clerk.

TrueCertify is the only official website that allows for the verification of documents that are filed with and electronically certified by the Ottawa County Clerk, State of Michigan in accordance with Michigan Law. In order to verify a document, you will need both the file locator and encryption key information, which is located on the electronic certified document that you are attempting to verify.

Pursuant to MCL §750.248, any person who falsely makes, alters, forges or counterfeits a public record or a certificate or attestation of a Clerk of Court on an order or in relation to a matter in which the certificate or attestation may be received as legal proof with the intent to injure or defraud another person is guilty of a felony punishable by imprisonment for not more than 14 years.

Justin F. Roebuck , Ottawa County Clerk
December 5, 2011