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Records Unit


To request a copy of a police report or an accident report, contact the Records Unit to determine that the report is available before you come to pick up a copy. For an accident report, please call (616) 738-4024 or for a criminal report please call (616) 738-4023 or (616) 738-4026. There is a charge for obtaining a copy of these reports. The cost for an accident report is $4.00 for the original report and $1.00 per page for any additional pages. The cost for a criminal report is $5.00 for the original report and $1.00 per page for any additional pages.

Acquiring Gun Permits and Licenses

The Records Unit is responsible for processing all applications for Carrying Concealed Weapons permits, permit to purchase handguns, and the registration of all handguns for the township residents of Ottawa County.

If you would like to apply for a permit to purchase a handgun and you are a township resident, you should report to the Ottawa County Sheriff's Office located at the County of Ottawa Fillmore Street Complex in West Olive between the hours of 8:00am to 4:30pm. You will need your valid Michigan Driver's License/or a Michigan State ID, with your current address to apply. If you have already purchased your handgun you need to make sure (2) copies (agency and MSP) of the purchase permit are returned to the Ottawa County Sheriff's Office within 10 days from the time you purchase your handgun. This can be done in person, first class mail, or certified mail. There is a $10 cash fee for notary services applied to gun permits and licenses.

This fee is waived for CCW holders. CCW holders are required to use a Pistol Sales Record upon purchase of their handgun. These can be obtained from the Ottawa County Sheriff's Office or from the Michigan State Police.

These should be filled on the 4-part form. The 4-part form must be distributed as follows. Seller, Purchaser, Local agency, Michigan State Police.

Gun Permits

Summary of the Firearm Laws of Michigan statutory MCL 28.422 change regarding the registration of pistols effective January 7, 2009:

  • Repeal Section 9 which requires people who purchase or come into possession of a pistol to present it for a safety inspection and requires the maintenance of safety inspection records.
  • Extend licensure provisions to people who possess a pistol in Michigan in addition to those who purchase, carry, or transport pistols, unless the person is covered by an exception.
  • Allow license forms and sales records to be returned to the local police or Sheriff office in person or by mail (first class or certified).
  • Require licensees to return license forms within 10 days of a pistol being purchased or otherwise obtained.
  • Require persons with a license to purchase a pistol to keep the required license with them for first 30 days after the purchase, but not afterward.
  • Require persons licensed to carry a concealed weapon to keep the required sales record with them for first 30 days after the purchase of a pistol, but not afterward.
  • Specify the penalty (civil infraction with a fine of up to $250) for failure to return required license forms or sales records to the local police or Sheriff Office or for otherwise violating specified sections.
  • Require the concealed weapon licensing board to be notified when a person (who has a concealed pistol license) commits this type of infraction.
  • Shift the responsibility for returning the required sales record from the seller of the pistol to the purchaser when the pistol is purchased by someone with a concealed weapon license.

Carrying Concealed Weapon Permits

The process for obtaining a Concealed Pistol License permit, commonly called a CCW, starts with the Ottawa County Clerk's Office. Concealed Pistol License (CPL) permits are granted to residents of Ottawa County who proceed through the proper application process. Permits are granted only after an extensive background checks, fingerprints and an evaluation by the Concealed Weapon Licensing Board. It can take up to two months for permits to be granted.

When you are ready for fingerprinting, the following items must be presented at the Ottawa County Sheriff's Office:

  • Receipt from the County Clerk - Offices & Locations
  • Valid Picture ID with current address (Michigan Driver's License or Michigan ID Card)
  • CPL License (if renewing)
  • Hours for fingerprinting are from 8:00 a.m. to 4:00 p.m. No appointment necessary.
  • Fingerprinting is only available at headquarters: 12220 Fillmore, West Olive.

The Sheriff's Office will send the completed fingerprints for processing. When the paperwork has been received by the Clerk's Office, (Fingerprint check, Criminal History check, and Probate Court check) it will be presented to the Concealed Weapon Licensing Board. Once the application is processed and approved through the Concealed Weapon Licensing Board, the applicant will be mailed the permit. This process may take 6-8 weeks. Some applicants may be required to appear before the board. If an applicant is denied, a Notice of Denial will be mailed to the individual. Renewal applicants who were issued their current CPL/CCW on or after January 1, 2006 do not need to be fingerprinted.

Background Checks

The Ottawa County Sheriff's Office does local background checks. This is not a full criminal history check and only includes the area of the county governed by the Ottawa County Sheriff's Office. This does not include criminal convictions within the cities of Ottawa County governed by their own entity or any other counties or states. Cost is $5.00 if no record, if record $10.00.


Gary A. Rosema

  • Gary A. Rosema
Steve Kempker

  • Steve Kempker


  • 12220 Fillmore Street
    West Olive, MI 49460
  • Phone: (616) 738-4000
    FAX: (616) 738-4062
  • In Ottawa County:
    (888) 731-1001
  • Monday - Friday:
    8:00am - 5:00pm

County Jail

  • 12130 Fillmore Street
    West Olive, MI 49460
  • Phone: (616) 786-4140
  • Monday - Friday:
    8:00am - 5:00pm

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