Register of Deeds Division

Browse County Clerk

Frequently Asked Questions

  • Can you prepare my document or give me the forms to use?
    No, the Register of Deeds office does not prepare any legal document, nor do we give legal advice. Some forms may be obtained from an office supply store. If you need assistance, please contact an attorney, title company or real estate agent.
  • What payment methods do you accept?
    For recording documents: cash, check or credit card. Credit card purchases will be charged an additional 3% convenience fee.
    For copies of documents: cash, check, escrow account and credit card.
  • Can you fax or e-mail me a copy of a recorded document?

    For immediate service, use the Online Deeds Search - Search the Register of Deeds database for free. Documents can purchased with a credit card for $1.00/page. A nominal technology fee applies.

    We can fax, email or mail copies of documents.

    The cost for copies is $1.00 per page. There is a fax fee of $3.00 per 10 pages faxed. The email fee is $3.00 up to 5 documents. There is no additional fee for mailing documents.

    We accept cash, check, credit card (there is a fee for using a credit card) and escrow payments. All charges are paid in advance of the service. For this service please email: register@miottawa.org.

    Documents are also available at Tapestry Fidlar. There is a fee for this online service.

  • What is the purpose of recording a document and what do you do with it?

    The purpose of recording is to make a public record of the transaction. Your document(s) are scanned and indexed for the permanent record. Microfilm copies are made, local units of government are notified of land transfers, and the recording information/images are made available on our public sites. The original document is returned to whoever sent it in.

  • When was my house built?

    We can't answer that. We only deal with land records. Check with your township, city, village or the State Archives.

  • I've paid off my mortgage.  How can I get a copy of my deed?

    For immediate service, use the Online Deeds Search - Search the Register of Deeds database for free. Documents can be purchased with a credit card for $1.00/page. A nominal technology fee applies.

    When you pay off your mortgage, you should receive a Discharge, Release or Satisfaction of Mortgage.  You should have received your deed when you first purchased the property.  If you do not have your deed, you can get a certified copy at the Register of Deeds office.

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CONTACT US

  • Justin F. Roebuck
    County Clerk/
    Register of Deeds
  • Rachel Sanchez
    Chief Deputy Register of Deeds

Recording Office

  • 12220 Fillmore St
    Room 146
    West Olive, MI 49460
  • Phone: (616) 994-4510
    Fax: (616) 994-4521
  • Monday - Friday:
    8:00am - 5:00pm

Research Library

  • 414 Washington Ave, Room 115
    Grand Haven, MI 49417
  • Monday - Friday:
    8:00am - 5:00pm
Holiday Schedule