Vital Records Division

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  • View Special Notices & Closings

    NOTICE CPL APPLICANTS

    Routine maintenance on the Michigan State Police program that pulls the SOS photo and information is done every month on the Wednesday after the first Monday of the month. The maintenance is done between 8:00am and 10:00am. The CPL program will not be able to pull up a SOS photo or information during part or all of the time the maintenance is being done.


    If you have questions, please give our office a call at (616) 994-4531.

    NOTICE:

    Effective OCTOBER 1, 2016 in the State of Michigan:

    Regardless of the number of pages, all documents will cost $30.00 to record, this cost is inclusive of Michigan Remonumentation and Register of Deeds Automation fees. For a document that assigns or discharges more than 1 instrument $3.00 for each instrument assigned or discharged (in addition to the $30.00 flat fee). To certify a recorded document $5.00; copies remain at $1.00 per page. Transfer Tax fees and the $5.00 Treasurer’s Tax Certification fee is still due for those documents that require it.

    Effective March 1, 2016:

    The cost to file a Civil Case in the Circuit Court Records Division of the Ottawa County Clerk’s Office, will include a new $25.00 E-Filing Fee that is mandated by the State. This fee will apply to all newly filed Civil Cases whether you are electronically filing court documents or filing paper copies. Please refer to the Mandated Law.

    Fingerprinting for CPL's can only be taken at the Fillmore Complex Sheriffs Office at this time.

    On the 1st Friday of the month (in addition to the dates listed below): Circuit Court Records and Grand Haven Vital Records will be closed 8:00am-9:00am. Circuit Court Family Division will be closed 8:00am-9:30am.

    Closings

    Grand Haven Circuit Court Records & Family Division
    • No closings at this time.
    Grand Haven Vital Records
    • February 2, 2017: 8:00 am - 9:30am
    • February 16, 2017: 8:00 am - 9:30am
    • March 2, 2017: 8:00 am - 9:30am
    Grand Haven Register of Deeds
    • February 2, 2017: 8:00 am - 9:30am
    • February 16, 2017: 8:00 am - 9:30am
    • March 2, 2017: 8:00 am - 9:30am
    Fillmore Register of Deeds
    • February 2, 2017: 8:00 am - 9:00am
    • February 16, 2017: 8:00 am - 9:00am
    • March 2, 2017: 8:00 am - 9:00am
    Fillmore Vital Records
    • February 2, 2017: 8:00 am - 9:00am
    • February 16, 2017: 8:00 am - 9:00am
    • March 2, 2017: 8:00 am - 9:00am
    Holland Vitals Records & Passport Office
    • February 2, 2017: 8:00 am - 9:30am
    • February 16, 2017: 8:00 am - 9:30am
    • March 2, 2017: 8:00 am - 9:30am

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VITAL RECORDS DIVISION

The Ottawa County Clerk / Register serves as the registrar for vital records.


Replacement of Military Discharge Papers

National Personnel Records Center
9700 Page Avenue
St. Louis, MO 63132-5100
Phone: (314) 538-4431

CONTACT US

Justin Roebuck

  • Justin F. Roebuck
    County Clerk/
    Register of Deeds
  • Sherri Sayles
    Chief Deputy Clerk

Main Office

  • 12220 Fillmore Street
    Room 130
    West Olive, MI 49460
  • Phone: (616) 994-4531
    FAX: (616) 994-4538
  • Monday - Friday:
    8:00am - 5:00pm*

Other Locations

Grand Haven

414 Washington Ave, Rm 320
Grand Haven, MI 49417
Phone: (616) 846-8310
Fax: (616) 846-8138
Fax Filing: (616) 846-8147
Monday - Friday:
8am-5pm

Holland
12251 James Street
Holland, MI 49424
Phone: (616) 494-5566
Fax: (616) 494-5495
Monday - Friday:
8am-11:30am & 12:30-5pm*

Hudsonville
3100 Port Sheldon Road
Hudsonville, MI 49426
Phone: (616) 662-6085
Tuesday: 8:00am-12:00pm*

*Holiday Schedule

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