Register of Deeds Division

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  • View Special Notices & Closings

    NOTICE CPL APPLICANTS

    Routine maintenance on the Michigan State Police program that pulls the SOS photo and information is done every month on the Wednesday after the first Monday of the month. The maintenance is done between 8:00am and 10:00am. The CPL program will not be able to pull up a SOS photo or information during part or all of the time the maintenance is being done.


    If you have questions, please give our office a call at (616) 994-4531.

    NOTICE:

    Effective OCTOBER 1, 2016 in the State of Michigan:

    Regardless of the number of pages, all documents will cost $30.00 to record, this cost is inclusive of Michigan Remonumentation and Register of Deeds Automation fees. For a document that assigns or discharges more than 1 instrument $3.00 for each instrument assigned or discharged (in addition to the $30.00 flat fee). To certify a recorded document $5.00; copies remain at $1.00 per page. Transfer Tax fees and the $5.00 Treasurer’s Tax Certification fee is still due for those documents that require it.

    Effective March 1, 2016:

    The cost to file a Civil Case in the Circuit Court Records Division of the Ottawa County Clerk’s Office, will include a new $25.00 E-Filing Fee that is mandated by the State. This fee will apply to all newly filed Civil Cases whether you are electronically filing court documents or filing paper copies. Please refer to the Mandated Law.

    Fingerprinting for CPL's can only be taken at the Fillmore Complex Sheriffs Office at this time.

    On the 1st Friday of the month (in addition to the dates listed below): Circuit Court Records and Grand Haven Vital Records will be closed 8:00am-9:00am. Circuit Court Family Division will be closed 8:00am-9:30am.

    Closings

    Grand Haven Circuit Court Records & Family Division
    • No closings at this time.
    Grand Haven Vital Records
    • February 2, 2017: 8:00 am - 9:30am
    • February 16, 2017: 8:00 am - 9:30am
    • March 2, 2017: 8:00 am - 9:30am
    Grand Haven Register of Deeds
    • February 2, 2017: 8:00 am - 9:30am
    • February 16, 2017: 8:00 am - 9:30am
    • March 2, 2017: 8:00 am - 9:30am
    Fillmore Register of Deeds
    • February 2, 2017: 8:00 am - 9:00am
    • February 16, 2017: 8:00 am - 9:00am
    • March 2, 2017: 8:00 am - 9:00am
    Fillmore Vital Records
    • February 2, 2017: 8:00 am - 9:00am
    • February 16, 2017: 8:00 am - 9:00am
    • March 2, 2017: 8:00 am - 9:00am
    Holland Vitals Records & Passport Office
    • February 2, 2017: 8:00 am - 9:30am
    • February 16, 2017: 8:00 am - 9:30am
    • March 2, 2017: 8:00 am - 9:30am

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REGISTER OF DEEDS DIVISION

The Register of Deeds office is the keeper of the Public Record for land documents. The recording of your document, by this office, does not make your document legal. It makes your document public. Please be aware that pursuant to MCL 600.916(1), clerks are barred by law from giving legal advice or preparing legal documents.

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CONTACT US

  • Justin F. Roebuck
    County Clerk/
    Register of Deeds
  • Rachel Sanchez
    Chief Deputy Register of Deeds

Recording Office

  • 12220 Fillmore St
    Room 146
    West Olive, MI 49460
  • Phone: (616) 994-4510
    Fax: (616) 994-4521
  • Monday - Friday:
    8:00am - 5:00pm

Research Library

  • 414 Washington Ave, Room 115
    Grand Haven, MI 49417
  • Monday - Friday:
    8:00am - 5:00pm
Holiday Schedule